Landscape Estimate Template
Deliver Professional, Line-Item Landscape Estimates Clients Trust
Landscaping projects require clarity. Between materials, labor, equipment, and changing site conditions, small estimating mistakes can impact your margin quickly. This Landscape Estimate Template helps you create organized, professional, client-ready estimates that build trust and win jobs. Whether you're bidding planting jobs, hardscapes, irrigation installs, or full landscape renovations, this template gives you a structured system for quoting confidently.
What Should Be Included in a Landscape Estimate?
A strong landscape estimate clearly defines scope, quantities, materials, and labor. Clients want transparency — especially when projects involve multiple phases.
This template helps you account for:
- Plant material and trees
- Mulch, soil, and ground cover
- Hardscape materials (pavers, stone, gravel)
- Irrigation components
- Labor hours and crew rates
- Equipment and delivery
- Overhead and markup
Clear line items reduce confusion and make your pricing easier to approve.
How Organized Cost Categories Improve Profit Control
Landscaping jobs often include both softscape and hardscape elements. Separating costs into categories allows you to:
- Track plant vs. material margins
- Monitor labor-heavy phases
- Duplicate similar project structures
- Compare estimated vs. actual costs
Organized estimates create better financial visibility as your business grows.
Landscape Estimate Template Overview
This free Landscape Estimate Template is delivered as a fully customizable Google Sheets file designed to manage the entire estimating and proposal workflow — not just calculate a total price.
Inside the template, you’ll be able to:
1. Build Accurate Estimates with Profit Visibility
Use the main estimating worksheet to enter:
- Service line items
- Quantities
- Unit costs
- Labor hours and rates
- Markup percentage
The sheet automatically calculates totals and projected profit so you can confirm margin before sending a quote.
2. Generate a Client-Facing Estimate (PDF-Ready)
Once pricing is finalized, the template automatically creates a clean, professional estimate formatted for clients. Internal cost breakdowns remain separate.
You can export it to PDF and send it immediately for approval.
3. Organize and Manage Cost Categories
Customize cost categories for:
- Softscape
- Hardscape
- Irrigation
- Labor
- Equipment
- Delivery & Materials
Reusable categories make it easy to duplicate future landscape bids.
4. Automatically Generate an Invoice
The template includes a connected invoice sheet.
When the project status in the worksheet is updated to “Completed,” the invoice amount updates automatically — eliminating double entry.
5. Include a Customizable Contract
A built-in contract template allows you to expand on scope terms, plant warranties, maintenance clauses, and payment schedules. Edit once and reuse.
6. Deliver a Complete Client Proposal
Everything rolls into a client-facing proposal that includes:
- Cover letter
- Company introduction
- Space for project photos
- Scope of work
- Estimate
- Payment schedule
- Contract
This gives you a polished, professional presentation that helps differentiate your bid.